REQUEST FOR OFFERS FOR THE DESIGNING OF VISIBILITY MATERIALS
RE-ANNOUNCEMENT

Date of invitation:	21.03.2022
RfO No.:	220002-02

We kindly ask you to submit your offer for the Designing of Visibility Materials, following the details in this document. Completed offers may be submitted on or before 04 April 2022. Late offers will not be accepted and will not be considered for evaluation.

1) Method of submission:

• Offers submission address: [email protected] and [email protected]   CC: [email protected]
• File Format: PDF, signed and stamped

2) General conditions:

• The financial offer must be in EURO, whilst price must be exempt from VAT
• The offer shall remain valid for 15 days from the deadline for the Submission of Offer
• The deadline for the Submission of Offer is by 04 April 2022, COB
• Documents may be submitted in English or Albanian
• The designing company must be in continuously contact with printing company, in order that the printing materials comply with the approved design
• Payment will be made through the bank account after every provided service

3) Documents to be submitted (for companies):

1. Filled-in Form as provided in Annex 1
2. Filled-in Form as provided in Annex 2
3. Latest Business Registration Certificate
4. VAT registration certificate
5. At least three (3) references for similar services, from clients over the last three years, including contact information of these clients
6. Evidence of previous work (portfolio)
7. CV of designers/staff who perform design services in your company
8. Evidence from TAK that proves that the designers mentioned above, are currently employed by your company

4) Documents to be submitted (for individuals – freelancers):

1. Filled-in Form as provided in Annex 1
2. Filled-in Form as provided in Annex 2
3. At least three (3) references for similar services, from clients over the last three years, including contact information of these clients
4. Evidence of previous work (portfolio)
5. CV of designers/staff who perform design services

Experienced freelancers are encouraged to apply

5) Evaluation Criteria:

• The best-completed offer, with the most affordable price

The offer that complies with all the specifications, requirements and offers the lowest price, as well as all other evaluation criteria indicated, shall be selected.  Any offer that does not meet the requirements shall be rejected.

CaCH is not bound to accept any offer, award a contract/Purchase Order, nor be responsible for any costs associated with a Supplier’s/Service Provider’s preparation and submission of an offer, regardless of the selection outcome.

CaCH encourages every prospective Supplier/Service Provider to avoid and prevent conflicts of interest, by disclosing to CaCH if you, or any of your affiliates or personnel, were involved in the preparation of the requirements, design, specifications, cost estimates, and other information used in this request for offers.

CaCH implements a zero tolerance on fraud and other proscribed practices and is committed to identifying and addressing all such acts and practices against CaCH, as well as third parties involved in CaCH activities.  CaCH expects its suppliers to adhere to the Code of Conduct.

Thank you and we look forward to receiving your Offer!

Sincerely,

Caritas Switzerland in Kosovo, the YENI and MARDI project team

Annex 1:

1. PROJECTS DESCRIPTION:

YENI project (Youth Environmental Impact) is designed to help the Kosovar local authorities to increase their capacity to address the country’s climate change vulnerabilities by focusing long-term on youth via schools and education in the local context. To accomplish this overall goal, the project activities are focusing on tackling existing barriers to make behavioral change constructively possible. Therefore, the project will facilitate the strengthening of the role of youth as agents of climate change in the municipalities.

MARDI project (Municipal Action for Reintegration and Diaspora) seeks to address the challenges exacerbated by the COVID-19 pandemic for repatriated persons. The project aims to enhance coordination amongst multiple stakeholders to address the underlying and longer-term needs of people returning and integrating. At the same time, and under the lens of diaspora, MARDI project aims to make use of untapped potential of the diaspora to see back-migration as something positive, that can be combined with investment and economic development in increasingly attractive communities in Kosovo.

Within this process, CaCH seeks a professional Service Provider for the Designing of Visibility Materials.

1. TECHNICAL DESCRIPTION:

No.	Detailed specification/description required	Your Responses
		Yes, we will comply	No, we cannot comply	If you cannot comply, pls. indicate counter proposal	Delivery time in days
1	Design of banner (1 page) Roll up Banner 80 / 85 /100 / 120 / 150cm
2	Design of business card
3	Laser engravement of logo in notebook A5/ B5 Leather Notebook
4	Design of Sticker custom cut (Sq. meter) PVC Outdoor
5	Design of Eco Folders Eco A4
6	Design of A5 calendar 12 pages
7	Design of Dry Erase laminated wall calendar (1 page – color) Dimensions: 90×60 cm
8	Design of unfolded flyer A4/A5 (2 Pages)
9	Design of brochure A5 8 pages / stapled
10	Design of brochure A5 16 pages / stapled
11	Design of Notebook cover pages Eco A5, 50 pages
12	Design of Tote bags

 

Annex 2:

Use the following form to submit your Financial Offer:

No.	Services	Unit	Designing Price (Without VAT €)	Editing in another language/ Price (Without VAT €)
1	Design of banner (1 page) Roll up Banner 80 / 85 /100 / 120 / 150cm	Pcs/Service
2	Design of business card	Pcs/Service
3	Laser engravement of logo in notebook A5/ B5 Leather Notebook	Pcs/Service
4	Design of Sticker custom cut (Sq. meter) PVC Outdoor	Pcs/Service
5	Design of Eco Folders Eco A4	Pcs/Service
6	Design of A5 calendar 12 pages	Pcs/Service
7	Design of Dry Erase laminated wall calendar (1 page – color) Dimensions: 90×60 cm	Pcs/Service
8	Design of unfolded flyer A4/A5 (2 Pages)	Pcs/Service
9	Design of brochure A5 8 pages / stapled	Pcs/Service
10	Design of brochure A5 16 pages / stapled	Pcs/Service
11	Design of Notebook cover pages Eco A5, 50 pages	Pcs/Service
12	Design of Tote bags	Pcs/Service

*Note: The prices should be given per unit, while the order of designing the materials will be done according to the dynamics of the development of activities based on the respective positions stipulated above.
CaCH will sign a 1-year framework agreement (with a 3 months’ probation period) with the Service Provider (with the possibility of extension for 2 years).

6) Responsibilities of the Service Provider:

• The Service Provider shall come to the office of Caritas Switzerland to consult with the project team before designing the items.
• Present draft versions for designing of visibility materials for comments and review before finalization.
• The Service Provider shall deliver the services within 7 days week after Contract signature/Order, while the CaCH shall check/review the materials in the following 2 days.

The Service Provider is obliged to be in constant contact with designated persons from the CACH, respectively from the YENI Project for any required assistance/change regarding the materials until finalized.

• CaCH reserves the rights on all information/documents pertaining to this project, which the Service Provider may come into contact within the performance of his/her, duties under this service. It shall strictly remain the property of the CaCH who shall have exclusive rights over its use. Except for purposes of this assignment, the information shall not be disclosed to the public nor used in any other form, without written consent of the CaCH.
• Upon signing the contract, in case of unsatisfactory performance, CaCH will negotiate with the selected company so that the work/materials can be changed. If the work done fails to meet expectations, the contract will be terminated by seven (7) days prior written notice. In the meantime, CaCH will begin a new selection process.
• The selected Service Provider must strictly adhere to the instructions according to the CaCH Corporate Design Manual, which will be given after signing the contract.

 

7) Service Provider’s identification:

Service Provider
Official name:
Fiscal Number/UIN (only for companies):
Address:
City/Municipality:
Contact Person:
Phone:
E-mail:
Date:		Signature and stamp (stamp is applicable only for companies):

Caritas Switzerland in Kosovo

Address: 59, Fazli Balaj Street, Kalabria, 10000 Prishtina, Kosovo | Web: www.caritas.ch | FB: https://www.facebook.com/CaritasSwitzerlandinKosovo/