Office Manager (m/f/d)

We are looking for Office Manager to join our office in Prishtina.

Quipu is the dedicated IT company of the ProCredit group and provides comprehensive end-to-end solutions for all ProCredit institutions, as well as for other banks and financial institutions This includes everything from electronic payment services to software systems, hybrid cloud hosting, and a host of other operations.

A 100% subsidiary of ProCredit Holding, Quipu was established in March 2004 and is headquartered in Frankfurt am Main, Germany. Quipu plays a central role within the ProCredit group, providing a comprehensive range of support services that enable the banks to become competitive and efficient.

What your key responsibilities will be:

• Coordinate and organize meetings, appointments, trainings, events, and business trips.
• Plan and manage in-house or off-site activities (e.g., conferences) and provide visitor support.
• Address office management queries (e.g., stationery, hardware, travel arrangements).
• Oversee inventory management and procurement of office supplies.
• Liaise with staff, suppliers, and clients.
• Handle administrative tasks, including filing.
• Ensure compliance with health and safety policies.
• Assist in onboarding new hires.
• Maintain personnel records and contract agreements.
• Prepare monthly payroll.
• Perform additional related duties as assigned.

Skills and experience we expect from you

• Positive demeanour, empathy, and reliability in handling sensitive personnel data.
• Customer and team-oriented mindset.
• Reliability and discretion.
• Structured, independent, and team-oriented work approach.
• High self-initiative, innovation, and ability to work independently and conscientiously.
• Minimum 1 year of experience as an Office Manager.
• Familiarity with Microsoft Office
• Proficiency in English, both spoken and written; additional languages are a plus.
• Excellent organizational skills, flexibility, and operational readiness.

What we offer:

• A substantial degree of flexibility, allowing for an autonomous approach to performing duties
• Challenging and varied work
• Flat management structure
• Long-term prospects with plenty of opportunities for development and growth
• Excellent team-oriented and international working environment
• Modern workspace close to city centre
• Travel possibilities
• Private health insurance

If you see yourself in this role, let us know in an e-mail, we would like to get to know you. Send us your application including CV, motivation letter, salary expectations and Job ID 24090 at [email protected], by 02.08.2024.