Job Posting Template

Basic Job Information
Job Title: Grants and Procurement Officer                     Location: Prishtina, Kosovo
Position Type: Employee                                                   Job Stage: Currently Open
Category: Local (CCN)                                                        Number of positions available: 1
Employee Status: Full-time                                                Close Date: 4/26/2024

Job Summary

DI is seeking to hire a Grants and Procurement Officer to collaborate with the program team in administering and implementing municipal initiatives in pilot and scale-up municipalities. The Grants and Procurement Officer will collaborate with Governance and Community teams under the supervision of the Finance and Operations Manager to support the initiation of grant applications, grantee selection processes, negotiations, and the finalization of implementation for interventions of the USAID’s Social Contract Activity. This is a full-time position based in Pristina, Kosovo, with potential local travel to partner municipalities. 

Essential Job Duties

Grants: 

• Manage, administer, and monitor all grants in accordance with USAID and Democracy International (DI) rules, regulations, and local laws.
• Oversee administrative management, grant applications, grantee selection processes, negotiations, and finalization.
• Establish and maintain a management system for the preparation of grant solicitations, evaluation of grant proposals, grantee selection, monitoring of grantee performance, and payments.
• Collaborate with COP/DCOP and objective leads on the preparation and release of grant solicitations, background research, and logistical aspects.
• Build capacity of grantees in alignment with USAID requirements.
• Ensure successful adherence to reporting requirements by working closely with grantees.
• Conduct site visits to monitor grants implementation and provide technical advice and assistance as needed.

Procurement: 

• Procure equipment for the Social Contract Activity in alignment with Municipal Issues of the Social Contract Agenda.
• Review and edit equipment specifications for large procurements.
• Develop solicitation documents for quotations, proposals, and bids.
• Review and evaluate quotations, proposals, and bids.
• Prepare payment requests for purchases.
• Provide intermittent procurement support, including drafting procurement guidelines, assisting with standard project equipment procurement, and offering guidance on large equipment procurements related to program implementation.
• Ensure compliance with all USAID procurement regulations and DI’s Purchasing Handbook for program-related procurements.
• Apply DI procurement policies appropriately and provide guidance to DI staff on applicable regulations.

Qualifications

• At least five years of experience managing sub-awards and grants for U.S. Government-funded projects, including overseeing administrative management, grant applications, selection processes, negotiations, and issuing sub-grants.
• Knowledge of USAID regulations and procurement processes, or experience in procurement and logistics for program operations for international donors or government projects required.
• Bachelor’s degree required.
• Excellent verbal and written communication skills in English required; fluency in Albanian; and Serbian preferred.
• Advanced skills in Microsoft Office programs required.
• Strong team building and management skills required.
• Strong interpersonal skills (e.g., tact, diplomacy, and patience) in dealing with expatriate and Kosovo staff members, as well as wider local government, civil society, and donor community.
• Demonstrated initiative and self-motivation in handling all assigned tasks in fast-paced environments with minimal supervision.

Reporting

The Grants and Procurement Officer will report to Finance and Operations Manager or his/her designee.

Application Process:

Interested applicants should submit a cover letter and CV by April 26, 2024. Applications will be reviewed on a rolling basis and the position will be filled as soon as a qualified candidate is identified. DI will only contact candidates of interest.  

Application Link: 

https://recruitingbypaycor.com/career/JobIntroduction.action?clientId=8a78826757e082f20157e44efef80218&id=8a78839f8e824e87018eaee655b25b2b&source=&code=&fromAggregate=false&qToken=&applicant_guid=

About the Organization:

DI provides technical assistance, analytical services, and project implementation for democracy, human rights, governance, and conflict mitigation programs worldwide for the U.S. Agency for International Development (USAID), the U.S. State Department, and other development partners. Since its founding in 2003, Democracy International has worked with civil society organizations, political parties, election-management bodies, government agencies, legislatures, justice-sector institutions, and others in 80+ countries. 

DI welcomes and supports a diverse and inclusive work environment. We are committed to equal employment opportunities (EEO) for all applicants seeking employment and for DI employees. DI makes employment decisions based on organizational needs, job requirements, and individual qualifications without regard to race, color, religion, sex, national origin, age, disability, marital status, sexual orientation, personal appearance, military status, gender identity or expression, genetic information, political affiliation, educational status, unemployment status, place of residence or business, source of income, or reproductive health decision making. Additionally, harassment or discrimination based on these characteristics will not be tolerated at DI. To perform the essential functions of this position, reasonable accommodations are available to qualified individuals with disabilities.