POSITION SUMMARY

The Finance and Administrative Officer is responsible for operational matters concerning the Prishtina office, as well as the provision of all administrative and financial services and transactions. The Finance and Administrative Officer works in conjunction with Prishtina office staff, Washington-based DC finance department, and other staff as needed.

POSITION RESPONSIBILITIES

• Oversee the smooth day-to-day functioning of the Prishtina office;
• Ensure that American Councils Kosova Representation is abreast of all compliance issues;
• Supervise the maintenance and management of all records and documents related to the operations of the American Councils Kosova office;
• Prepare and maintain human resources records and documents in compliance with Kosova labor code;
• Coordinate contracts for all Kosova-based local long-term, short-term, and temporary staff;
• Provide international visa facilitation as needed to Kosova-based staff and participants of applicable programs;
• Organize and supervise the provision/maintenance/repair of services and goods essential to office function;
• Establish and maintain relations with local bank and tax authorities;
• Create and submit budget requests and electronic expense reports to Washington, DC’s financial department on a monthly and annual basis;
• Maintain the financial data in QuickBooks and generate periodic and annual financial reports;
• Create and submit annual reports to local authorities overseeing NGOs’ operations;
• Organize and facilitate the financial auditing of the organization in compliance with donor and local authorities’ requirements;
• Review Staff Timesheets;
• Process and track operational and programmatic transactions with VAT exemption whenever feasible;
• Provide administrative and logistical support to all programs, assisting office staff in everyday routine work as well as the organization of special events such as fundraising events, workshops, trainings, seminars, etc.
• Organize and facilitate American Councils staff visits to Kosova if needed;
• Monitor and act as back-up on the [email protected] account and provide OPS or other support on an as-needed basis.
• Monitor and act as back-up on the relevant social media platforms for applicable programs;
• Translate internal documents, letters and other materials upon request;
• Other duties as assigned, relating the administrative and programmatic advancement of American Councils.

• Bachelor’s degree;
• 1-3 years work experience managing international programs and office administration;
• Proficiency in spoken and written English and Albanian;
• Up-to-date IT and social media competency;
• Effective communication and representational skills;
• Demonstrated effective financial, organizational, and planning skills.

EQUAL EMPLOYMENT OPPORTUNITY

American Councils is committed to taking affirmative steps to enhance employment opportunities for minorities, women, veterans, and people with disabilities, and strives to ensure that meaningful employment and promotional opportunities are maintained for everyone. American Councils’ commitment to equal employment opportunity is based not only on federal requirements, but also on a longstanding commitment to maintaining a diverse workforce reflective of the communities in which we operate.

PAY TRANSPARENCY NONDISCRIMINATION PROVISION

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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