Job Vacancy – Finance and Admin Officer

Title: FINANCE AND ADMIN OFFICER

Status: Full-time

Location: Prishtina, Kosovo

Reporting to: Executive Director

POSITION SUMMARY

We are seeking a skilled and detail-oriented Finance and Admin Officer with mandatory experience in QuickBooks.  Under the direct supervision of the Executive Director, the Finance and Admin Officer will be responsible for managing financial operations, ensuring accurate financial reporting, and maintaining confidentiality in all financial matters.

RESPONSIBILITIES

• Manage day-to-day financial operations, including maintaining accurate bookkeeping and processing payments.
• Prepare and analyse financial reports and budgets.
• Daily booking of all transactions and reconciliation of cash and bank balances using a double-entry bookkeeping system.
• Provide reports detailing income, expenditure, and cash/bank reconciliations.
• Maintains an efficient, proper, and transparent financial filing system for all documents relating to finance.
• Monitor compliance with donor requirements, ensuring all deliverables and deadlines are met.
• Ensures that all financial activities are conducted under organizational policies and donor regulations.
• Oversees operational tasks including contracts management, reporting, human resources, financial management and accounting, procurement, compliance, administration, and logistics.
• Ensure financial accuracy and confidentiality.
• Other duties as assigned.

QUALIFICATIONS:

• Bachelor’s Degree in Financial Management, Accounting, International Business Administration, or a related field. Master’s Degree preferred.
• Minimum of 4 years of relevant professional experience in financial management. Experience in managing financial aspects of international projects or donor-funded programs is preferred.
• Expert-level proficiency in QuickBooks.
• Certifications in accounting, specifically in quickbooks.
• Thorough understanding of Law No. 06/L-032 on Accounting, Financial Reporting, and Auditing in Kosovo, with the ability to apply this knowledge in practical scenarios.
• Knowledge of international auditing standards (e.g., ISA), and experience in audit compliance.
• Experience in analyzing budget trends, monitoring funding levels across multiple accounts, and providing insightful financial analysis.
• Proven experience with local or international NGOs, including project and budgetary planning, reporting, auditing, and NGO reporting.
• Professional fluency in English, both written and oral
• Strong analytical and problem-solving skills, with a proactive approach to identifying and addressing financial issues.

 HOW TO APPLY

CV (in English) containing contact details of three references

Applicants who do not meet the requirements and criteria for application will not be considered for the second stage of recruitment.

The closing date for applications is 1 November 2024. Full applications with “Finance and Admin Officer” in the email subject should be emailed to [email protected]

Balkans Policy Research Group – BPRG is an equal opportunity/affirmative action employer and does not discriminate in its selection and employment practices. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, age, or other legally protected characteristics.