Terms of Reference

Title: Executive Assistant to the President

Duration: Full-time (On-site)

Location: District of Pristina, Kosovo

Work Schedule: 15:00 to 23:00 Kosovo time (open to working overtime when required)

Royal York Property Management is the premier property management and leasing company in Ontario, boasting an extensive portfolio of over 22,000 properties. What sets us apart is our unique offering of guaranteed rental income to landlords, ensuring peace of mind and financial stability. With a remarkable $10.1 billion in real estate assets under management, we stand as one of Canada’s largest and most reputable property management firms. Additionally, our global presence is expanding and we now service 11 locations in Europe and over 40 locations in North America.

Our commitment to innovation drives our approach to property management. Leveraging our proprietary technology, we aim to disrupt the industry and enhance processes and systems. With over 20 strategically positioned offices across North America and Europe, we provide clients with local expertise and unwavering service delivery, as all departments operate 24/7.

Job Overview: As an Executive Assistant to the President, you will play a pivotal role in providing comprehensive support to the President, ensuring seamless management of their professional commitments and personal affairs. Your responsibilities will encompass a wide range of tasks, including scheduling, travel coordination, communication management, leisure and entertainment organization, document and administrative management, and ad hoc tasks as required.

Responsibilities:

• Comprehensive Scheduling: Oversee and manage the President’s full schedule, ensuring an
• efficient balance between professional commitments, personal appointments, and downtime.Adapt schedules promptly to accommodate last-minute changes.
• Global Travel Coordination: Arrange all aspects of international and domestic travel across Europe, Canada, and the US, including but not limited to, booking flights, hotels, and local transportation. Ensure travel plans are in line with personal preferences and professional requirements, providing a detailed itinerary for each trip.
• Communication Management: Act as the primary gatekeeper for the President, managing and prioritizing all incoming and outgoing communications. This includes meticulously screening phone calls, emails, and texts, ensuring that only relevant information is passed on.
• Leisure and Entertainment Organization: Plan and execute weekend trips and leisure activities, focusing on relaxation and entertainment. This includes booking venues, shows, or exclusive events that align with the President’s interests.
• Document and Administrative Management: Handle sensitive documents with discretion, prepare reports, presentations, and correspondence. Ensure efficient filing and organization of both digital and physical documents.
• Ad Hoc Tasks: Be prepared to take on varied tasks as they arise, showing flexibility and problemsolving skills.

Qualifications:

• Bachelor’s degree in Business Administration, Project Management, or related field (Master’s degree preferred).
• Solid experience as an Executive Assistant, preferably in a corporate or high-profile setting.
• Outstanding organizational and time-management skills.
• Excellent communication and interpersonal abilities.
• Discretion with confidential information.
• Flexibility and adaptability to juggle a range of different tasks and to work extra hours as needed.
• Proficiency in Microsoft Office and adaptability to new technologies.
• Ability to work from 15:00 to 23:00 (and open to overtime hours as required) from our office in Pristina, Kosovo, or other office locations as required.
• Valid driver’s license and passport with the ability to travel extensively across Europe, Canada, and the US.

What We Offer:

• Competitive base pay plus the potential to earn more tied to your success – the only limit is your potential
• Career paths so you can advance in the company
• A variety of perks for high-performing Team Members
• Joining an award-winning company with one of North America’s Most Admired Corporate Cultures with a proudly diverse and inclusive team
• Friday Lunch Perks program is designed to show appreciation to our hardworking team members by offering a delightful dining experience every Friday. It’s a time for our employees to come together, relax, and enjoy a delicious meal provided by the company.

Interested candidates should apply directly to the link attached below.

Application Link