Executive Assistant

Job Type: Full-Time

About Outsorcy

Outsorcy specializes in connecting top talent in Kosovo with innovative companies in the U.S. We partner with leading B2B SaaS and tech firms, offering tailored staffing solutions that help drive their growth while empowering our team members to build successful careers in a global environment. At Outsorcy, we’re passionate about bridging the gap between talent and opportunity, creating a collaborative ecosystem that benefits everyone involved.

About the Role

Are you an organized and proactive professional looking to support high-level executives in a fast-paced, growing technology company? Our client, a U.S.-based AI-driven SaaS company, is seeking an Executive Assistant to provide administrative and operational support to their leadership team. In this role, you will manage executive schedules, coordinate meetings, and handle critical business communications, ensuring seamless day-to-day operations.

Key Responsibilities

• Provide comprehensive administrative support to executives, including managing schedules, emails, and travel arrangements.
• Organize and coordinate meetings, appointments, and company events.
• Prepare reports, presentations, and documents for internal and external communications.
• Act as a point of contact between executives and clients, partners, and internal teams.
• Manage and prioritize multiple projects and deadlines while ensuring accuracy and efficiency.
• Handle confidential information with discretion and professionalism.
• Assist with research, data analysis, and business operations support as needed.
• Support office management tasks, including vendor communication and document organization.

Required Skills & Qualifications

• 2+ years of experience as an Executive Assistant, Administrative Assistant, or similar role.
• Strong organizational and multitasking skills with the ability to prioritize tasks effectively.
• Excellent verbal and written communication skills in English and Albanian.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
• Ability to work independently with strong problem-solving and decision-making skills.
• High level of discretion and professionalism when handling sensitive information.
• Experience with calendar and email management, travel coordination, and report preparation.

Preferred Qualifications

• Experience working in a fast-paced, international, or startup environment.
• Familiarity with CRM tools, project management software, and digital collaboration platforms.
• Knowledge of business operations, finance, or HR functions.

How to Apply

Submit your CV and Cover Letter thorugh button “Apliko Ketu” or to [email protected] with the subject line:
“Executive Assistant Application_Name_Last Name”

Deadline for applications: 13th of April 2025

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