Job Title: Executive Assistant

Company: Three Folders

Location: Prishtina, Kosovo

About Three Folders:

Join Three Folders, a leading and fast-evolving company in Kosovo renowned for its innovative approach in sales development. We collaborate with global brands, providing cutting-edge solutions that surpass expectations and fuel business expansion. In the role of Executive Assistant, you will be central to supporting our senior leadership, playing a key role in the seamless operation and continued success of our dynamic team.

Job Overview:

Three Folders is in search of an Executive Assistant dedicated to supporting our CEO and senior leadership team. The ideal candidate is a proactive problem-solver with outstanding communication skills and a keen eye for detail. This role demands experience in handling administrative tasks and offering managerial support in a bustling office environment. Adaptability, discretion, and commitment to excellence are pivotal in navigating the fast-paced executive landscape at Three Folders.

Objectives of this Role:

• Provide comprehensive support to the CEO and, as needed, to other executive team members, facilitating the achievement of company objectives and efficient operations.
• Enhance and refine internal processes that underpin the activities of senior executives across the company, coordinating resources both internally and externally to streamline workflow.
• Handle communications with staff, bridging between internal and external executives on various projects and tasks.
• Plan and manage workloads to align with senior executives’ priorities, ensuring both organizational goals are met and best practices are maintained.

Responsibilities:

• Manage professional and personal scheduling for the CEO, including agendas, correspondence, phone calls, client management, and logistical arrangements.
• Oversee complex scheduling and calendar management, plus the flow of information to senior executives.
• Handle travel logistics for senior executives, including accommodations, transport, and meal arrangements.
• Provide comprehensive administrative and office support, including document preparation, dictation, spreadsheet management, faxing, and maintenance of filing systems and contact databases.
• Uphold the highest levels of professionalism and confidentiality with all materials and communications.
• Organize internal and external team communications, and coordinate events both on-site and off-site.

Required Skills and Qualifications:

• A minimum of two years of experience in an administrative role, reporting directly to upper management.
• Superb written and verbal communication skills.
• Strong time-management abilities with the skill to organise and manage multiple projects concurrently.
• Proficient with office productivity tools and quick to learn new software and systems.
• A flexible team player who is adaptable to change and welcomes challenges.
• Discretion in handling confidential company and employee information.

Preferred Skills and Qualifications:

• Prior experience managing budgets and expenses.
• Experience in creating and implementing internal processes and filing systems.
• High level of English Proficiency (US Accent is Optional but a Bonus)

Benefits:

• Competitive salary with performance-based incentives.
• Opportunities for professional growth and career progression.
• A supportive and collaborative working environment.
• Exposure to global brands and industry leaders.

Follow our LinkedIn page at https://www.linkedin.com/company/three-folders/  for the current opened job positions and the latest updates regarding our company!

Embrace the opportunity to elevate your career at Three Folders as an Executive Assistant, where your contribution will be a significant part of our growth and success story. 

Apply now and join our team of professionals in driving forward our business objectives!

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