Job Title: Administrative Assistant / Dismissal Coordinator / Receptionist

About QSI International School of Kosovo:

QSI International School of Kosovo is a prestigious international school providing high-quality education to students from diverse backgrounds. We offer a comprehensive academic program that focuses on mastery learning and character development of the students.

Job Summary:

We are looking for a highly organized and detail-oriented individual to join our team as an Administrative Assistant, Dismissal Coordinator, and Receptionist. This multifaceted role is crucial to the smooth operation of our school, ensuring efficient administrative support, managing daily dismissal procedures, and serving as the welcoming face of our institution. The ideal candidate will be a proactive problem solver with excellent communication skills and a genuine passion for supporting a positive school environment.

Key Responsibilities:

Administrative Assistant Duties:

• Provide comprehensive administrative support to the school’s leadership and staff, including managing calendars, scheduling meetings, and handling correspondence.
• Prepare and maintain documents, reports, and records with a high degree of accuracy and confidentiality.
• Assist with the organization of school events, meetings, and other activities.
• Support the enrollment process, including handling inquiries, processing applications, and maintaining student records.

Dismissal Coordinator Duties:

• Oversee and coordinate the daily dismissal process to ensure the safe and efficient release of students.
• Communicate with teachers, parents, and transportation staff to ensure that all students are accounted for and dismissed according to established procedures.
• Maintain accurate records of dismissal arrangements and address any issues that may arise during the process.
• Implement and enforce school policies related to student dismissal, ensuring the safety and security of all students.

Receptionist Duties:

• Serve as the first point of contact for visitors, parents, and students, providing a warm and professional welcome.
• Answer and direct phone calls, taking messages and providing information as needed.
• Manage the front desk, including handling incoming and outgoing mail, deliveries, and other clerical tasks.
• Respond to general inquiries in person, by phone, or via email, ensuring timely and accurate information is provided.
• Maintain the reception area in a clean and orderly manner.

Qualifications:

• Bachelor’s degree in English, Communication or any other related field.
• Strong organizational skills with the ability to multitask and prioritize effectively.
• Excellent communication and interpersonal skills, with a customer service-oriented attitude.
• Ability to handle sensitive information with discretion and maintain confidentiality.
• A friendly, positive demeanor with the ability to work well in a team environment.
• Fluent in speaking and writing English.

How to Apply:

If you are interested in this position, please submit your resume, cover letter, and any relevant teaching certifications to [email protected].

Important Dates:

Application Deadline: September 27, 2024.

We appreciate all applications; however, only shortlisted candidates will be contacted for an interview. QSI International School of Kosovo is an equal opportunity employer and welcomes applicants from all backgrounds.

For more information about QSI International School of Kosovo, please visit our website at www.kosovo.qsi.org.