We are hiring  

We are looking for a responsible Administrative Assistant to perform a variety of  administrative and clerical tasks. Duties of the Administrative Assistant include providing  support to our managers and employees, assisting in daily office needs and managing  our company’s general administrative activities. 

The overall purpose of the post 

Administrative Assistant responsibilities include making travel and meeting  arrangements, preparing reports, and maintaining appropriate filing systems. The ideal  candidate should have excellent oral and written communication skills in ENGLISH and  be able to organize their work using tools, like MS Excel and office equipment. If you also  have previous experience as an Administrative Assistant, we’d like to meet you. 

Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to day operation of our office. 

Main task and responsibilities 

• Document & File Management: Maintain organized digital records (Dropbox), track  invoices, payments, and project-related documents like proposals, change orders,  AIA forms, and reports.  
• Project & Office Support: Assist with tracking job progress, bids, inventory,  equipment/tools, and regular updates to project spreadsheets.  
• Communication & Scheduling: Draft and send emails, letters, and internal  documents. Schedule meetings and manage calendars via Microsoft Outlook.  • Purchasing & Expense Tracking: Help organize receipts and invoices for materials,  subcontractors, and suppliers, and assist in preparing expense and inventory reports.  • General Admin Support: Provide day-to-day support to ensure smooth office  operations and collaborate with the team as needed.

Required qualifications and skills 

• Proven experience as an Administrative Assistant, Virtual Assistant or Office Admin  Assistant 
• Knowledge of office management systems and procedures 
• Working knowledge of office equipment, like printers and fax machines • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular) • Excellent time management skills and the ability to prioritize work • Attention to detail and problem solving skills 
• Excellent written and verbal communication skills 
• Strong organizational skills with the ability to multi-task 
• High School degree; additional qualification as an Administrative assistant or  Secretary will be a plus 

Location: PERENNIAL CONSTRUCTION GROUP – Arting, Rr. Tirana, Prishtine 10000 Expected start date: June 2025 

Working hours for this position are from 1:00 PM to 9:00 PM. 

How to apply? 

Interested and, suitably qualified and experienced candidates are invited to submit their  electronic application in English, in PDF version, through button “Apliko Ketu” or to [email protected]

• CV  
• Letter of motivation 
• Diploma(s), references/recommendations 
• Subject of the email: Name & Surname – Admin Assistant – PCGNYC Deadline for the application: 15th of May 2025 

Only short-listed candidates will be contacted and invited to the next stage of  recruitment.

_{⏱️ Dëshiron të aplikosh më shpejtë?}