We are hiring

• Administrative Assistant – 1 position
• Estimator – 1 position

Administrative Assistant – The overall purpose of the post

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant and maintaining appropriate filing systems, assisting in daily office needs and managing our company’s general administrative activities.

The candidate should have excellent oral and written communication skills in ENGLISH.

Main task and responsibilities

• Maintain a consistent/uniform filing system, primarily on the cloud via Dropbox.
• Client invoicing, tracking, and organization of all job payments received to date.
• Preparing and submitting AIA documents.
• Organize and schedule appointments/meetings via Microsoft Outlook.
• Write and distribute emails, letters, forms, etc.
• Assist in the preparation of client proposals, change orders, work tickets, etc, as needed.
• Work with the team to track job progress, bids, project submittals, etc.
• Keeping track of office inventory/supplies.
• Assist in systematically tracking purchases (invoices for materials, suppliers, equipment, sub-contractors, and tools) and filing invoice/statement copies in appropriate files.
• Assist with maintaining accurate Master Project Sheets and other project related worksheets, docs, etc. for ongoing and completed projects.

Required qualifications and skills

• Proven experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant
• Knowledge of office management systems and procedures
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills

Estimator – The overall purpose of the post

We are seeking a skilled, motivated estimator to join our growing team. In this position, you will be responsible for surveying projects, estimating labor and materials costs, and communicating financial cost and project timelines to customers. The ideal candidate will have excellent numerical skills and an analytical mindset.

The overall purpose of the post

An Estimator is responsible for deciding how long it will take to complete a project and other factors like labor needs, materials, and budget risks. They communicate with personnel and subcontractors to gather necessary information and ensure accurate estimates. The role involves making educated guesses about what might happen during the course of work-related tasks.

Main task and responsibilities

• Assess projects by identifying project requirements, regarding time, labor, and material costs within specified deadlines
• Read blueprints and analyze all other applicable documents to prepare estimates
• Collaborate with subcontractors, engineers, and architects during project takeoff creation to ensure accuracy
• Act as the final say in the calculation, analysis, and adjustment of estimates
• Present estimates to clients in a timely manner
• Recommend cost-reduction options
• Maintain thorough records of all project documentation, including estimates, sales receipts, and project completion documentation

Required qualifications and skills

• Bachelor’s degree preferred.
• Excellent spoken and written English
• Previous on-the-job training is a plus
• Critical thinking, analytical, time management and organizational skills

Location: Arting, Rr. Tirana Lakrishte, Prishtinë

Working hours for these positions are from 1:00 PM to 9:00 PM.

Expected start date: July 2024

How to apply?

Interested and, suitably qualified and experienced candidates are invited to submit their electronic application in English, in PDF version, through the button “Apliko Këtu” or  to [email protected]

• CV
• Letter of motivation
• Diploma(s), references/recommendations
• Subject of the email for Administrative Assistant: Name & Surname – Admin Assistant – PCGNYC, for Estimator Name & Surname – Estimator – PCGNYC

Deadline for the application: 30/6/2024

Only short-listed candidates will be contacted and invited to the next stage of recruitment.

_{⏱️ Dëshiron të aplikosh më shpejtë?}