Back Office & Operations Specialist
Data e publikimit
05-05-2025
Data e perfundimit
31-05-2025
Lloji i orarit
Full Time
Kategoritë
Administratë
Back Office & Operations Specialist
Summary: For a fast-growing law firm (Lexr Law) with offices in Switzerland and Germany ,we are looking for a proactive and organized Back Office & Operations Specialist to support our growing team. You’ll play a key role in recruiting, HR, sales & marketing operations, and executive support, ensuring smooth processes across these areas. This role is perfect for someone who enjoys multitasking, coordination, and facilitating operations in a fast-paced environment.
What You Will Do:
Recruiting Operations:
- Publish job descriptions and manage recruitment budgets.
- Screen and manage candidate CVs.
- Coordinate recruiting processes including candidate communication, interview scheduling, managing feedback and handling rejections.
HR Operations:
- Facilitate onboarding and offboarding (licenses, accounts, benefit schemes).
- Organize meetings and handle documentation and communication with new hires and leaving employees.
Sales & Marketing Operations:
- Support event preparation tasks.
- Research and compile lists of relevant industry events across various locations.
- Facilitate sales outreach activities through team member accounts.
- Manage orders for business cards and other basic promotional materials.
Executive & COO Support:
- Provide direct support to executives, including calendar management.
- Assist with operational tasks and ad hoc projects as needed.
What You Bring:
You’re an adaptable, dedicated, and communicative individual who can easily handle different tasks. You thrive in a small team with big ambitions and enjoy keeping things organized. Your enthusiasm and willingness to learn are what matter most to us. Here’s what we’re looking for:
Requirements:
- Fluent in German and English: Both languages are a must to navigate job tasks and team communication.
- Organizational & Process Management Skills: You love organizing and managing processes.
- Tech-Savvy: You have an affinity for technology, are skilled in office software, and are enthusiastic about exploring new tech.
- Excellent Communication: Your communication skills are clear, to-the-point, and tailored to the situation.
- Team Player: You thrive in a team environment and enjoy working with others. You give and take constructive feedback and are part of an environment where everyone grows with each iteration.
- Enthusiastic & Hands-On: Your open and enthusiastic nature inspires others, and you’re always ready to get involved and solve problems.
- Background and Experience: Ideally you have a business-related degree and 1-2 years of relevant work experience in a business or operations context.
What We Offer:
Forget stiff legal offices! At LEXR, you’ll be part of a modern, motivated, and inclusive team. We’re legal, tech, and business professionals dedicated to creating new legal solutions, re-thinking legal delivery, and improving the user experience for businesses. Here’s what we offer:
- Pristina offices: Modern offices and a local team in Pristina.
- Collaborative Team: Be part of a motivated and ambitious team of legal, business, and tech professionals.
- Flat Hierarchies: Experience a work environment where your ideas matter.
- Regular Team Events: Enjoy team events and annual trips to places like Lisbon, Amsterdam, Tel Aviv, Berlin, or the Swiss Alps.
-
Innovative Environment: Work in a team that embraces innovation and constantly tries new approaches, processes and technology.
Additional Information
Schedule: Full-time / 37.5 hours a week
Employee status: Fixed Term
Working location: Prishtina, Lagja Muhagjerve, Ali Kelmendi, Prima Group Residence.
Salary range: EUR 1200-1500
Interested candidates are invited to send their CV to [email protected]
Please include the position title in the email subject line.