Job Title: Project Coordinator

Location: Prishtina
Job Type: Full-time
Reports to: Project Manager

About Us:

We are a leading programmatic advertising company operating across EMEA and the US. Our technology stack is based on Google Cloud Suite (e.g., GCP) and a proprietary Demand-Side Platform (DSP), Bid Manager. As part of our continued expansion, we are seeking a Project Coordinator to join our Project Management Office (PMO) and support key strategic initiatives. This role will focus on overseeing and coordinating a team of 11 professionals in India while also coordinating other cross-department teams in the company for delivering strategic projects that drive business growth and operational efficiency.

Key Responsibilities:

Project Planning & Execution

• Support in developing and overseeing project plans, timelines, and deliverables using ClickUp.
• Assist in defining project scope, objectives, and success metrics in alignment with business goals.
• Help with resource allocation and task prioritization within the team.
• Track project milestones and escalate potential delays proactively.
• Contribute to an agile working environment with sprint planning, retrospectives, and reviews.
• Coordinate strategic projects required to support business growth and process improvements, ensuring alignment with business priorities.

Team Coordination & Support

• Assist in facilitating clear and open communication within the team of 11 professionals in India and across other teams in the company.
• Support collaboration and accountability within the team.
• Help organize and moderate daily stand-ups and team check-ins.
• Work closely with senior project managers and stakeholders to ensure smooth execution of tasks.

Stakeholder Communication

• Assist in acting as a communication bridge between the Indian team and other global teams.
• Help document and communicate project progress, blockers, and updates to leadership.
• Gather and organize requirements from cross-functional teams to maintain alignment.
• Ensure visibility of key initiatives within the PMO team and across departments.

Process Optimization & Automation

• Assist in optimizing workflows and project tracking using ClickUp and other productivity tools.
• Support process improvements by identifying inefficiencies in project execution.
• Help establish best practices for documentation, version control, and task delegation.
• Learn and assist with automation tools to streamline project tracking and reporting.

Risk Management & Problem Solving

• Support the identification of project risks early and assist in implementing mitigation strategies.
• Help troubleshoot issues and roadblocks that affect project timelines or quality.
• Ensure adherence to deadlines, quality standards, and company objectives under supervision.

Continuous Improvement & Reporting

• Assist in tracking key performance indicators (KPIs) for team efficiency and project success.
• Prepare reports on project progress, resource utilization, and delivery performance.
• Help implement feedback from past projects to improve efficiency and execution.

Requirements:

Technical & Project Management Skills

• Basic proficiency in ClickUp for project tracking and task management.
• Understanding of Agile, Scrum, and Kanban methodologies.
• Interest in software development projects, preferably in ad tech, machine learning, or cloud-based solutions.
• Basic knowledge of programmatic advertising and marketing technology is desirable.

Leadership & Communication Skills

• Some experience working with distributed teams, ideally teams based in India.
• Strong willingness to learn, adapt, and grow within the project management field.
• Excellent written and verbal communication skills in English (Italian is a plus).
• Ability to bridge communication gaps between technical teams and business stakeholders.

Soft Skills

• Strong problem-solving and decision-making abilities.
• Excellent organizational and time-management skills.
• Ability to manage multiple priorities with guidance from senior managers.
• Detail-oriented mindset with a proactive approach to project execution.

Preferred Qualifications:

• Bachelor’s degree in Project Management, Computer Science, Business, or a related field.
• Certifications in Agile, Scrum, or project management methodologies are a plus.
• Previous internship or junior experience in ad tech, martech, or SaaS industries is beneficial.

What We Offer:

• Competitive salary and performance-based incentives.
• Opportunity to work in a fast-growing programmatic advertising
• A remote-friendly environment.
• Hands-on experience with cutting-edge tools and technologies.
• Career growth opportunities.

If you are an ambitious Project Coordinator looking to gain experience and grow in a fast-paced programmatic advertising environment, we’d love to hear from you! Apply now to join our growing team.