Job Title: Bookkeeper & Administrator
Location: Remote
Salary: $400 per month
Working Hours: Monday to Friday, 7:00 am to 3:00 pm UK time
Reports To: CEO

Job Purpose:

The Bookkeeper & Administrator is responsible for leading the bookkeeping and finance administration tasks within our finance department. This role is essential to ensuring accuracy across financial records, supporting efficient business operations, and contributing to the financial health of our organisation. The ideal candidate will have a meticulous eye for detail, strong bookkeeping and accounting experience, and be comfortable with high transaction volumes.

Key Responsibilities:

• ​Account Reconciliation: Manage the reconciliation of accounts, matching staff bookkeeping with terminal account reports to ensure accuracy.
• ​Daily Preparation: Prepare the bookkeeping spreadsheet for the following day per clinic location.
• ​Monthly Reporting: Create monthly revenue reports for each clinic site, detailing card transactions and revenue trends.
• ​Customer Analysis: Calculate average spend per customer and per session, providing insights into financial performance.
• ​Invoice Preparation: Prepare monthly invoices for practitioners, ensuring timely and accurate processing.
• ​Expenditure Monitoring: Oversee and bookkeep company expenditure, identifying any discrepancies and ensuring records align with budgets.
• ​Refund Processing: Handle refunds via Stripe, ensuring customer satisfaction and correct processing.
• ​Accounts Payable Management: Work closely with the reception team to pursue outstanding accounts payable.
• ​Data Entry: Accurately enter financial data into XERO and other bookkeeping systems as required.
• ​Additional Administrative Tasks: Support other bookkeeping and administrative tasks as needed.

Required Qualifications:

Experience:

• ​Minimum of 3 years’ experience in bookkeeping, accountancy, or a related field, ideally in a high-transaction environment.
• Proven track record of handling bookkeeping tasks independently with accuracy.

Knowledge, Skills, and Abilities:

• ​Detail-Oriented: Ability to spot bookkeeping errors and ensure accurate financial records.
• ​Strong Work Ethic: A positive attitude, commitment to long-term growth with the company, and readiness to learn new skills.
• ​Quick Processing Skills: Strong numerical ability and a knack for processing information swiftly and accurately.
• ​Proficiency in English: Good command of spoken and written English.
• ​Understanding of Accounting Principles: Basic knowledge of accounting practices and procedures
• Technical Competency: Experience with XERO and other accounting software.
• Reliability: Consistent high-speed internet connection to support remote work effectively.

Preferred Qualifications:

• Prior experience with UK financial practices or regulations (helpful but not required).
• Previous work in healthcare or medical services.

Working Conditions:

This role is fully remote, with standard working hours from 8:30 am to 5:30 pm UK time, Monday to Friday.

Ideal Candidate Profile:

This position is ideal for a detail-oriented bookkeeper with solid accounting experience, looking to contribute to a dynamic and growing audiological business. We seek someone with a positive mindset, eager to take on new skills, and ready for a long-term commitment.

Benefits:

• ​Professional Development: Opportunities for growth and career advancement.
• ​Health and Wellbeing Programme: Access to health benefits and wellbeing resources.
• ​Additional Perks: Flexible work-from-home arrangements, a collaborative team environment, and regular team-building activities.

How to Apply:

If you are a dedicated professional with strong bookkeeping and finance administration experience, we would love to hear from you. Please complete the application form and submit your CV and a cover letter detailing your relevant experience and interest in the role.

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