Job Description: Office Manager / HC Assistant

About the Role

Do you believe that small details can make a big difference? Are you passionate about fostering an inclusive and thriving work environment? If you have excellent organizational skills, a transparent and empathetic approach, and a knack for keeping things running smoothly, we’d love to have you on our team.

As an Office Manager / HC Assistant, you will play a pivotal role in ensuring that the office operates efficiently while supporting the HC Manager in creating a positive employee experience. You’ll provide reliable operational support, handle administrative duties, and partner with team members to ensure adherence to company policies and best practices.

Key Responsibilities

Office Management

• Take ownership of local office management, ensuring smooth day-to-day operations.
• Act as a role model in punctuality, conduct, and professionalism.
• Maintain and manage office supplies, equipment, bills, and errands.
• Organize the office layout, oversee repairs, and ensure all equipment is functioning.
• Liaise with facility vendors (cleaning, catering, security) and manage contracts and price negotiations.
• Help planning and executing in-house or off-site activities, such as team events and conferences.
• Support travel requests and assist with local office errands.

Recruitment and Selection:

• Managing the full recruitment cycle, including job postings, screening resumes, and scheduling interviews.
• Conducting initial candidate interviews and facilitating skills tests to assess qualifications.
• Providing feedback and recommendations to hiring managers.
• Ensuring a positive candidate experience throughout the hiring process.
• Maintaining an up-to-date candidate database and recording feedback.
• Assisting with the onboarding process for new hires, including background checks and documentation.

HC Support

• Facilitate employee onboarding and exit processes.
• Process employee changes (e.g., new hires, transfers, and leavers), maintain HC systems, and produce related documentation.
• Manage attendance adherence, escalate issues as necessary, and address queries related to office management.
• Support recruitment activities, including job postings, candidate sourcing, interview facilitation, and maintaining the candidate database.
• Perform background checks and assist with onboarding to ensure a smooth experience for new hires.
• Partner with the HC Manager on company communications, employee relations, and compliance tasks.
• Research local compensation practices and provide insights for decision-making.

Required Skills and Experience

• Experience: Minimum 1-2 years in Office Management, HR Assistance, or similar roles.
• Attributes: Proactive, empathetic, discreet, assertive, detail-oriented, reliable, and adaptable.
• Skills:
  • Strong organizational and multitasking abilities.
  • Excellent communication skills and proficiency in English, including official document drafting.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
  • Foundational knowledge of HR functions and local regulations.
  • Basic understanding of recruitment, onboarding, and HR processes.

What We Value

• Curiosity and a willingness to learn.
• A positive, proactive approach to problem-solving.
• Flexibility and the ability to adapt to changing priorities.
• A collaborative mindset, with the ability to partner effectively with employees and leaders.

Company Introduction

Welcome to Tangoo! We are an innovative Specialist Programmatic Partner dedicated to delivering cutting-edge solutions that drive business growth and enhance customer engagement. Our mission is to leverage technology and creativity to redefine the future of digital marketing. Learn more about us at www.tangoomedia.com

Why Join Tangoo?

• Be part of a dynamic team that is shaping the future of digital marketing.
• Opportunities for professional growth and development in a fast-paced environment.
• A supportive culture that values creativity, collaboration, and innovative thinking.

Ready to make an impact? Apply now!