Office Administrator

VFS Global is the world’s largest outsourcing and technology services specialist for governments and diplomatic missions. Operating in over 140 countries, we are committed to delivering secure, efficient, and reliable services to our clients. Join us as an Office Coordinator, where you will play a pivotal role in ensuring seamless administrative operations and supporting our mission of excellence.

This role is a full-time role – 40 hours a week, 8 hours a day, 5 days from Monday to Friday, from 9:00 to 17:00. 

Responsibilities: 

• Oversee daily administrative tasks and manage expenses, including maintenance, office supplies, rentals, communication equipment, pantry, and cafeteria services.
• Ensure proper maintenance of office furniture, fixtures, and equipment. Represent the administration team during audits.
• Maintain and manage communication systems.
• Implement service contracts with vendors, ensure compliance, and handle the timely renewal of vendor contracts, licenses, and certifications.
• Manage utility bills (electricity, phone) and ensure timely payments.
• Handle petty cash requirements by preparing vouchers and generating reports for small payments.
• Coordinate procurement, repair, and maintenance of office facilities with employees, housekeepers, and vendors.
• Maintain organized records of reports, contracts, invoices, payments, and other documents.

Requirements:

• Graduate degree or equivalent; Post-graduate degree preferred.
• 2–4 years of relevant experience in administration.
• Proficient in MS Office and basic computer applications.
• Fluency English.
• Strong organizational, multitasking, and communication skills.
• Detail-oriented with a focus on quality and compliance.
• Ability to work collaboratively with internal teams and external stakeholders.

Job Types: Full-time, Contract

Contract length: 12 months

All those interested can apply through the button below

_{⏱️ Dëshiron të aplikosh më shpejtë?}