SUPPLY TENDER NOTICE

Procurement of ICT equipment

Europe (non-EU), Republic of  Kosovo (KOS) 

1. Publication reference

          RCF/KOS/G/2023/013/1/R

2. Procedure

National competitive bidding 

3. Project title and description

      The Western Balkans 6 Chamber Investment Forum – WB6-CIF (hereinafter called “Recipient”) has received financing from KfW Development Bank (“KfW”) in the form of a financial contribution (hereinafter called grant) toward the cost of the Regional Challenge Fund project. The “Regional Challenge Fund” (the ‘RCF’) is a distinct facility set up to strengthen the labour market relevance of vocational training (VET) particularly through support to VET projects that are jointly implemented by vocational training institutes and partner enterprises (cooperative training approach) in the Western Balkans 6 countries. 

      The Recipient now intends to apply a portion of the proceeds of this grant to eligible payments under the contract for which this Tender Notice is issued.

4. Project Executing Agency (PEA)

      Western Balkan 6 Chamber Investment Forum, with its address at Piazza dell Borsa 14, 34121 Trieste, Italy, represented by IPC, Internationale Project Consult GmbH (on behalf of the Consortium IPC-PLANCO-swisscontact-KPMG) as the Implementation Consultant

CONTRACT SPECIFICATION

5. Nature of contract

unit-price

6. Contract description

The purpose of this contract is procurement of ICT equipment for the successful implementation of the CT program activities. The final beneficiary of the equipment is the Cacttus Education LLC, Prishtine, Kosovo. The equipment should be delivered, unpacked and handed over to the client representative.

7. Number and titles of lots

      Procurement of ICT equipment 

CONDITIONS OF PARTICIPATION

8. Eligibility

Consulting Services, Works, Goods, Plant and Non-Consulting Services are eligible for KfW financing regardless of the country of origin of the Contractors (including Subcontractors and suppliers for the execution of the Contract), except where an international embargo or sanction by the United Nations, the European Union or the German Government applies.

9. Exclusion criteria

Applicants/Bidders shall not be awarded a KfW-financed Contract if, on the date of submission of their Application/Offer or on the intended date of Award of Contract, they are in any of situations described in Declaration of Undertaking (Ref: KfW Guidelines for Procurement): https://www.kfw-entwicklungsbank.de/PDF/Download-Center/PDF-Dokumente-Richtlinien/FZ-Vergaberichtlinien-V-2021-EN.pdf 

10. Conflict of Interest

Applicants/Bidders shall be disqualified in a procurement process if they in any of situations given under point 1.3.3 of KfW Guidelines for Procurement. 

PROVISIONAL TIMETABLE

11. Provisional commencement date of the contract

December 2024

12. Initial period of implementation of tasks 

60 days from the commencement date of the contract. 

BID SUBMISSION

13. Deadline for receipt of bids

The bidders’ attention is drawn to the fact that there are two different systems for sending bids: one is by post or private mail service, the other is by hand delivery.

In both cases, the bids must be received before the date and time limit for submission.

Bids must be duly completed and received by the PEA on or before 29 November 2024 at 14:00 CET.

Any bid received to the PEA after this deadline will not be considered.

The PEA may, for reasons of administrative efficiency, reject any bid submitted on time to the postal service but received, for any reason beyond the PEA’s control, after the effective date of approval of the Offers Evaluation Report, if accepting bids that were submitted on time but arrived late would considerably delay the evaluation procedure or jeopardise decisions already taken and notified.

14. How bids may be submitted

The bidder shall prepare the package containing the original bid in a sealed envelope marked “ORIGINAL”, and one copy in sealed envelopes marked “COPY”, stating the reference title and number of the tender notice, name and address of the PEA, address and contact e-mail of the bidder and the words “Not to be opened before the official public session for the opening of bids” and equivalent in local language “Ne otvarati prije zvaničnog sastanka za javno otvaranje ponuda”.

• EITHER by post or by courier service, to:

Western Balkans 6 Chamber Investment Forum 

Represented by the Fund Management Unit of the Regional Challenge Fund 

Trg Božane Vučinić, 10/II, floor no. 2

81000 Podgorica, Montenegro

• OR hand delivered by the candidate in person or by an agent directly to the premises of the PEA in return for a signed and dated receipt, in which case the evidence shall be constituted by this acknowledgement of receipt, to:

Western Balkans 6 Chamber Investment Forum

Represented by the Fund Management Unit of the Regional Challenge Fund 

Trg Božane Vučinić, 10/II, floor no. 2, ap. no. 5

81000 Podgorica, Montenegro

Please note that opening hours of the FMU are 08:00-14:00h.

The contract title and the publication reference (see item 1 above) must be clearly marked on the envelope containing the bid and must always be mentioned in all subsequent correspondence with the PEA.

Bids submitted by any other means or to any other addresses will not be considered. Bids which are not sealed or are incomplete shall not be considered.

By submitting a bid, candidates accept to receive notification of the outcome of the procedure by electronic means. Such notification shall be deemed to have been received on the date upon which the PEA sends it to the electronic address referred to in the bid.

15. Alteration or withdrawal of bids

Candidates may alter or withdraw their bids by written notification prior to the deadline for submission of bids. No bid may be altered after this deadline.

The outer envelope (and the relevant inner envelope if used) must be marked ‘Alteration’ or ‘Withdrawal’ as appropriate.

16. Tender opening session

Tenders will be opened in a public session, on 29 November 2024 at 14:15h the address Trg Božane Vučinić, 10/II, floor no. 2, apartment no. 5, 81000 Podgorica, Montenegro, in the presence of tenderers’ representatives who choose to attend. Written authorizations must be enclosed.

17. Validity of offers

   120 days after submission deadline. 

18. Bid security

     Bid security is required.

19. Operational language

All written communications for this procurement procedure and contract must be in English.  

20. Additional information

Clarifications may be sought from PEA at the following e-mail address [email protected] at the latest 14 calendar days before the deadline for submission of bids.

Clarifications will be published on the Regional Challenge Fund website Procurements – Regional Challenge Fund – RCF (rcf-wb6.org), at the latest 10 calendar days before the deadline for submission of bids. 

Tender dossier – Procurement of ICT equipment, Cacttus Education, Prishtine

Annex 1 – Technical specification Cacttus Education Prishtine

Base Plan

Drawing