Conduct and Discipline Officer
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Posting Title: CONDUCT AND DISCIPLINE OFFICER, P4 (Temporary Job Opening)
Job Code Title: CONDUCT AND DISCIPLINE OFFICER
Department/Office: United Nations Mission in Kosovo
Duty Station: PRISTINA
Posting Period: 18 May 2023 – 01 June 2023
Job Opening Number: 23-Administration-UNMIK-209530-J-Pristina (M)
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Organisational Setting and Reporting
This position is in the United Nations Interim Administration Mission in Kosovo (UNMIK). The Conduct and Discipline Officer reports directly to the Special Representative of the Secretary-General (SRSG), and for administrative matters to the Chief of Staff.
Within delegated authority, the Conduct and Discipline Officer will be responsible for the following duties:
- Advises Mission’s leadership on all aspects related to the UN three-pronged strategy to address all forms all form of misconduct, including sexual exploitation and abuse (SEA): prevention of misconduct, enforcement of UN standards of conduct and remedial action.
- Informs the supervisors and all UN personnel of any important changes in the existing policies.
- Reviews information and reports on alleged misconduct by UN peacekeeping personnel; receives and documents complaints, gathers and analyses information and advises whether further investigation is warranted.
- Provides substantive and procedural advice to the Mission leadership on all issues related to the received allegations of alleged misconduct.
- Liaises with the UN’s Office of Internal Oversight Services (OIOS) and with missions’ investigative entities on investigations into allegations of misconduct, in order to ensure effective investigation.
- Coordinates establishment of fact-finding panels, when necessary, provides necessary assistance and guidance.
- Reviews and analyzes investigation reports prepared by Mission’s investigative entities, or OIOS, and prepares recommendations for further actions by the mission.
- Identifies trends/patterns, lessons learned, and best practices related to conduct and discipline issues with a view to furthering mission’s objectives in policy development, preventive actions and awareness-building initiatives.
- Takes initiative in finding best ways to implement the UN disciplinary objective within the current Mission’s mandate and realities on the ground.
- Provides regular briefings to UN personnel on the relevant UN rules and procedures in place that regulate conduct and discipline.
- Oversees case management
- Takes the lead in identifying, establishing and maintaining contacts and partnerships with UN and other actors (national and international) with a view to pursuing the agenda for conduct and discipline activities and ensuring participation and effective integration of ideas in the planning and realization of such activities.
- Provides input for the development of various process, monitoring and control mechanisms to facilitate coordination, implementation and evaluation of conduct and discipline activities.
- Manages the data and tracks all forms of misconduct for all categories of peacekeeping personnel.
- Monitors the implementation and effectiveness of the mission’s efforts to address and prevent misconduct.
- Keeps current on developments and trends in the field of conduct and discipline and proposes strategies to increase awareness of UN peacekeeping personnel on the UN standards of conduct and measures to prevent Accessibility instances of misconduct (e.g. develops and implements awareness raising programs, including through the provision of training on conduct and discipline matters) and develops mission-specific measures to detect personnel misconduct and ensures compliance with UN standards of conduct.
- Coordinates the development and implementation of public information and community outreach measures on conduct and discipline issues.
- Organizes and/or undertakes quantitative and qualitative research and analysis on the consistent application, within the mission, of UN and DPKO policies, procedures, and guidelines related to various aspects of conduct and discipline work;
- Identifies problems and issues to be addressed and proposes corrective actions; liaises with relevant parties; identifies and tracks follow-up actions; produces progress and briefing reports.
- Carries out regular reporting functions (e.g. quarterly and annual reports to senior management / UNHQs containing statistical analyses on conduct and discipline activities and recommendations resulting from the analyses, etc.); organizes and prepares written outputs, e.g. draft background papers, analysis, reports and studies, inputs to publications, etc.
- Engages in day-to-day coordination of activities with other mission components (e.g. legal, human resources, security, training, gender, human rights) and UN entities, as well as non-UN entities present in Kosovo under the overall UN Security Council’s mandate (KFOR, OSCE, EULEX).
- Performs other duties as required.
Professionalism: Demonstrated proficiency in the fields of conduct and discipline, dispute resolution, law, human rights, social sciences or human resource management. Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Communication: Speaks and writes clearly and effectively; Listens to others, correctly interprets messages from others and responds appropriately; Asks questions to clarify, and exhibits interest in having two-way communication; Tailors language, tone, style and format to match the audience; Demonstrates openness in sharing information and keeping people informed. Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
Advanced university degree (Master’s degree or equivalent) in the field of law, human rights, human resources management, or other related fields. Familiarity with administrative, labor, criminal and/or military laws and procedures is desirable. A first-level university degree, with a relevant combination of academic qualifications and qualifying experience may be accepted in lieu of an advanced university degree.
A minimum of seven years of progressively responsible experience in positions in the field of conduct and discipline, law, human rights and/or human resources management is required. Experience in gathering and analyzing information and problem-solving is required. Experience providing services in the field of conduct and discipline, internal investigation, or related area to or in a field operation of the United Nations Common System or a comparable international organization is required.
English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English (both oral and written) is required.
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
- This position is temporarily available for three months, with possible extension. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment.
- While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.
- Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station.
- The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.
- This temporary job opening may be limited to “internal candidates,” who have been recruited through a competitive examination administered according to staff rule 4.16 or staff selection process including the review of a central review body established according to staff rule 4.15.
- Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply. Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation.
- Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as “retirement.” Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General. Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.Apliko këtu